As a busy professional, you probably feel like there are never enough hours in the day to accomplish everything on your agenda. While you can’t make each day last longer, you can learn how to better manage your time and become more efficient.
Imagine how much you’ll be able to achieve when you learn how to maximize each and every minute of your workday.
5 Strategies to Help You Achieve Better Time Management
Schedule Your Day
Start each morning off by determining what you need to accomplish before the end of the day and making a to-do list. Place a time estimate on each task, to ensure you don’t take on more than you can handle. This is a great way to stay focused throughout the day and keep your priorities at the forefront of your mind.
It’s impossible to accomplish much of anything when you’re constantly interrupted. Shut your office door, turn email notifications off, learn not to answer the phone every time it rings, and block social media sites — unless you need them for work. Even the quickest interruptions cause you to lose your train of thought and getting back on track isn’t always so easy.
Don’t Accept Every Meeting Invite
Sitting in a meeting you don’t belong in is boring and a colossal waste of time. Instead of automatically accepting every meeting invite you receive, carefully review the agenda and contact the organizer if you don’t understand why you’re needed. Oftentimes, people invite colleagues to meetings because they don’t want to leave anyone out, or they don’t really think long and hard about who actually needs to be there.
At first glance, multitasking is the optimal way for a busy professional to accomplish everything, but when you dig a little deeper, you realize that’s not what’s actually happening. When you try to complete more than one task a time, nothing gets your full attention. Consequently, the quality of your work becomes subpar, so you have to go back and revise everything anyway. Save time by focusing on doing a really great job on one project at a time.
Keep Your Workspace Organized
If your desk is filled with stacks of random papers and files, you probably waste a lot of time trying to find things. The same goes for electronic documents scattered everywhere on your computer. Put an end to this chaos by initiating a major cleanup and developing a solid categorization system that will allow you to stay organized.
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