Critical Skills: Organization


Administrative professionals face a full workload each day, so you need someone with exceptional organizational skills to keep everything running smoothly. If the person in this job operates in a constant state of chaos, their disarray will infiltrate the rest of the team.

Disorganized administrative workers commonly miss deadlines, produce work of a subpar quality and take much longer to complete projects, because they don’t have their act together. Thankfully, there are plenty of ways to get a handle on this and make a change for the better.

4 Tips to Help Administrative Professionals Stay Organized

If your administrative team needs to work on their organizational skills, encourage them to adopt these strategies.

Stop Multitasking

On the surface, multitasking seems like the ultimate way to accomplish several things at once, but it’s not. If your administrative workers are only giving each task partial attention, they’re unable to do their best work. Mistakes happen when people try to accomplish too many things at once, so it’s best to focus on one thing at a time, do it right, then move on to the next. This way, there’s no need to constantly go back and correct errors made in haste.

Create a Daily To-Do List

The work of an administrative professional is never done, so keeping a to-do list helps them manage everything on their plate. This ensures they won’t forget anything and having all tasks listed in front of them promotes better time management, because they know what needs to be accomplished before they leave work for the day.

Maintain a Clean Desk

A lot of paperwork crosses an administrative professional’s desk, so items will get lost in the shuffle if they don’t have a solid organizational system in place. Having to sort through mountains of paperwork every time they need to find a document adds a great deal of time to the completion of every assignment.

Develop Productive Habits

The best way for administrative professionals — or anyone — to stay organized is to create a system of order and stick to it. This might involve always filing the paperwork before leaving the office at the end of the day or creating folders to manage emails. In no time at all, these habits will become second nature, making optimal organization a standard part of life.

Need a little help finding an administrative professional with exceptional organizational skills? Barrington Staffing is here to assist. Contact us today to start your search!


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